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Welcome to Matcha on Ice!
Matcha on Ice is more than an event; it's a curated monthly gathering designed for the woman who embraces movement, mindfulness, and community. A space where wellness meets social connection in a refreshing, intentional way. The website sells two types of tickets for the event:
These terms and conditions outline the rules and regulations for the use of Matcha On Ice LLC's Website, located at https://www.matchaonice.com.
By accessing this website, we assume you accept these terms and conditions. You must agree to these Terms and Conditions before purchasing any ticket or participating in the event. Do not continue to use Matcha on Ice if you do not agree to take all of the terms and conditions stated on this page.
By checking the mandatory acceptance box at checkout, you acknowledge that you have read, understood, and agreed to these Terms and Conditions, including the Waiver of Liability, Assumption of Risk, and Indemnity Agreement. Your participation in the event is contingent upon your acceptance of these terms.
The website uses cookies to help personalize your online experience. By accessing Matcha on Ice, you agree to use the required cookies. We may use cookies to collect, store, and track information for statistical or marketing purposes. You have the ability to accept or decline optional cookies.
Unless otherwise stated, Matcha On Ice LLC and/or its licensors own the intellectual property rights for all material on Matcha on Ice. All intellectual property rights are reserved. You may access this from Matcha on Ice for your personal use subject to restrictions set in these terms and conditions.
You must not:
Certain organizations may link to our Website without prior approval, including government agencies, search engines, and news organizations. We may consider and approve link requests from other organizations based on our discretion.
We shall not be held responsible for any content that appears on your Website. No link(s) should appear on any Website that may be interpreted as libelous, obscene, or criminal.
This Waiver of Liability, Assumption of Risk, and Indemnity Agreement (the "Agreement") contains a waiver of your right to sue, a release of all claims, and other provisions affecting your legal rights. Please read carefully.
In return for being permitted to participate in the event identified below, I, for myself and my heirs, representatives, and successors, release and waive any claims against the Released Parties, including but not limited to Matcha On Ice LLC and all sponsors, advertisers, and service providers involved in the event.
Event Name: Matcha on Ice
Event Activities: Includes, but is not limited to, serving and consuming food and beverages, cold plunges, ice baths, saunas, compression therapy, stretching, physical activity, IV treatments, red light therapy, workout classes, padel, and various other activities.
I acknowledge and agree that participation in the Event is voluntary and involves inherent risks, including but not limited to:
By clicking the consent box or electronically signing this Agreement, I confirm that I have assessed the risks and voluntarily assume them.
I agree to indemnify, defend, and hold the Released Parties harmless from any claims arising from my participation in the Event.
I grant Matcha On Ice LLC and its affiliates, partners, and vendors participating in the event the irrevocable right and permission to use my name, image, likeness, and voice — including any photographs, videos, or recordings taken of me during the event — for promotional, advertising, or editorial purposes in any media, now known or later developed, worldwide and in perpetuity, without compensation.
I understand that this includes images or recordings in which I or any vendor representative may appear holding or interacting with products from Matcha On Ice or other participating vendors. I acknowledge and agree that these images may be used by Matcha On Ice or any vendor participating in the event for legitimate marketing and publicity purposes.
I further agree that I will not hold Matcha On Ice LLC, its affiliates, or other participating vendors liable, nor pursue any legal claim, for the use of such materials, provided that they are used in good faith and consistent with the event's promotional purpose.
By completing my purchase or participation registration, I acknowledge and agree that all ticket sales and vendor participation fees are final. Matcha On Ice LLC does not provide refunds or allow the transfer of tickets or vendor fees to future events for any reason, including but not limited to changes in scheduling, personal circumstances, or non-attendance.
If any portion of this Agreement is held invalid, the remaining provisions will continue in full force and effect.
This Agreement is governed by the laws of the country and state/territory where the Event is held.
I agree that electronically signing this Agreement has the same effect as a physical signature.
I have read this entire Agreement, fully understand its terms, and confirm that I am signing it freely and voluntarily.
For more information, contact:
Matcha On Ice LLC
Email: contact@matchaonice.com
Vendor Waiver of Liability and Participation Agreement
Matcha on Ice LLC | 2025-2026 Events
San Diego, California
This Vendor Waiver of Liability and Participation Agreement ("Agreement") is entered into by and between Matcha on Ice LLC, a California limited liability company ("Organizer"), and the undersigned vendor ("Vendor"), effective as of the date of execution or upon submission of payment, whichever occurs first. By participating in any 2025 Matcha on Ice event (collectively, the "Events"), Vendor hereby agrees to the following terms and conditions:
1.1. Vendor shall be solely responsible for providing all materials, equipment, products, displays, and any other resources necessary for its participation. Organizer shall not be responsible for furnishing or assisting with any vendor setup requirements.
1.2. Vendor setup must begin no earlier than ninety (90) minutes and no later than sixty (60) minutes prior to the scheduled start of the Event. All setup must be completed prior to the commencement of the Event.
1.3. Vendor shall commence breakdown no later than the agreed time on the Run of Show email on the date of the Event. Failure to adhere to breakdown timelines may result in exclusion from future Events, at the sole discretion of the Organizer.
1.4. Vendor acknowledges and agrees that, upon reserving a vendor slot, they are committing to full participation in the Event. The Vendor shall be solely responsible for ensuring their attendance, setup, and fulfillment of all obligations associated with their designated activation space.
1.5. Once confirmed, the Vendor's activation category, brand placement, and pillar assignment are considered final. Matcha on Ice does not permit substitutions, reassignment, or the introduction of alternative brands, products, or pillars after confirmation.
1.6. The Vendor remains fully responsible for attendance at the Event. Matcha on Ice shall not be held liable for the Vendor's inability to participate due to last-minute changes, internal issues, or circumstances outside the control of Matcha on Ice.
1.7. In the event of Vendor cancellation, non-appearance, or failure to perform, Matcha on Ice shall bear no responsibility for loss of opportunity, marketing exposure, or any associated costs incurred by the Vendor. All fees paid or owed remain non-refundable.
2.1. Vendor shall remit full payment at the time of registration. All fees are final, non-refundable, and non-transferable.
2.2. Vendor may select from the following package options, as outlined by the Organizer:
a. Signature Package:
b. Elevated Package:
3.1. Organizer makes no representations or warranties regarding Vendor sales, customer turnout, brand exposure, or return on investment. Vendor accepts full responsibility for its own financial results and business performance.
4.1. Vendor grants to Organizer the irrevocable right and license to record, photograph, or otherwise capture Vendor and its materials at the Event and to use such media in any format, for promotional or commercial purposes, in perpetuity, without further compensation.
5.1. Vendor expressly assumes all risks of participation, including, but not limited to, theft, damage to property, personal injury, or any form of liability.
5.2. Vendor shall defend, indemnify, and hold harmless Organizer, its members, officers, agents, affiliates, contractors, and venue partners from and against any and all claims, losses, liabilities, damages, costs, and expenses (including reasonable attorneys' fees) arising out of or related to Vendor's participation in the Event or any breach of this Agreement.
5.3. Vendor is solely responsible for compliance with all applicable local, state, and federal laws and regulations, including those pertaining to food handling, sales tax, permits, and business licensing.
6.1. Vendors who participate in two (2) or more paid, on-site Events in 2025-2026, with payment submitted in full in advance, may qualify to be listed on the Organizer's Membership Site and offer exclusive discounts to registered members.
6.2. Participation in the Membership Site is valid through December 31, 2026, after which Vendors may renew their eligibility for continued inclusion.
6.3. Vendor agrees to provide a valid and functional discount code for Organizer's members and to ensure proper activation and maintenance of such code on Vendor's own website or e-commerce platform.
6.4. Organizer shall not be liable for any transaction, customer issue, product dispute, failed order, or service matter that arises from the use of such discount code on Vendor's external site or platform. Vendor assumes full responsibility for resolving all such matters independently.
6.5. Organizer reserves the right to suspend or terminate Vendor's inclusion on the Membership Site at any time and for any reason, including but not limited to breach of this Agreement or failure to activate or maintain the discount code.
7.1. This Agreement constitutes the entire agreement between the parties and supersedes all prior oral or written understandings.
7.2. No waiver of any provision herein shall be deemed a further or continuing waiver of such provision or any other provision.
7.3. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Any legal action arising under this Agreement shall be brought in a court of competent jurisdiction located in San Diego County, California.
7.4. If any provision of this Agreement is found to be unenforceable or invalid, the remaining provisions shall remain in full force and effect.
By submitting payment and participating in the Event, vendors acknowledge and agree to these terms and conditions.
For more information, contact:
Matcha On Ice LLC
Email: contact@matchaonice.com