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Welcome to Matcha on Ice!
Version: v102026
Matcha on Ice is more than an event; it's a curated monthly gathering designed for the woman who embraces movement, mindfulness, and community. A space where wellness meets social connection in a refreshing, intentional way. The website sells two types of tickets for the event:
These Terms and Conditions are a binding agreement between you and Matcha On Ice LLC, a California limited liability company ("Matcha On Ice," "we," "us"). They apply to every ticket, registration, and event we host, co-host, or produce, in any city, including events at the Matcha On Ice cafe and partner venues (each an "Event"). They outline the rules and regulations for the use of Matcha On Ice LLC's Website, located at https://www.matchaonice.com.
By accessing this website, we assume you accept these terms and conditions. You must agree to these Terms and Conditions before purchasing any ticket or participating in the event. Do not continue to use Matcha on Ice if you do not agree to take all of the terms and conditions stated on this page.
By checking the acceptance box, buying a ticket, registering, or attending an Event, you agree to these Terms, including the Release of Liability in Section 6. If you buy tickets for others, you confirm that each guest will review and accept these Terms before attending. Any guest who has not accepted may be refused entry without a refund.
By checking the mandatory acceptance box at checkout, you acknowledge that you have read, understood, and agreed to these Terms and Conditions, including the Release of Liability, Assumption of Risk, and Indemnity Agreement. Your participation in the event is contingent upon your acceptance of these terms.
You must be 18 or older to attend unless an Event listing says otherwise. A minor may attend only where expressly allowed, with a parent or legal guardian who accepts these Terms on the minor's behalf and stays with them throughout. We may ask for ID.
Ticket types, inclusions, and prices are listed on each Event page. Goodie bags, product samples, and partner offerings vary by Event, are subject to availability, and may change without notice. Tickets are personal to you and are void if resold.
All ticket sales are final and non-refundable, and tickets are non-transferable. This includes non-attendance, late arrival, schedule conflicts, illness, travel issues, weather, or a change of mind. At our sole discretion, we may offer a credit toward a future Event. Credits are non-transferable, have no cash value, and expire 12 months after issue unless we state otherwise in writing. Refund requests go to contact@matchaonice.com and are reviewed by our finance team. Offering a credit once does not oblige us to offer one again.
We may change an Event's date, time, venue, schedule, instructors, activities, vendors, partners, or inclusions at any time. A change does not entitle you to a refund. If we cancel an Event entirely and do not reschedule it, we will offer a credit toward a future Event, or a refund only where required by law. We are not responsible for travel, lodging, childcare, or any other costs you incur.
We are not liable for any delay, change, or cancellation caused by events outside our reasonable control. These include weather, fire, natural disaster, public health orders, illness of key staff or instructors, venue issues, utility failures, government action, civil unrest, or vendor or partner failure.
By buying a ticket you agree to contact us before disputing a charge with your bank. A chargeback filed contrary to these Terms may result in a ban from future Events, and we may submit these Terms and your acceptance record as evidence.
READ CAREFULLY. THIS SECTION GIVES UP YOUR RIGHT TO SUE AND AFFECTS YOUR LEGAL RIGHTS.
In exchange for being allowed to attend, I, for myself, my heirs, estate, and anyone claiming through me, release, waive, and agree not to sue Matcha On Ice LLC and its owners, members, managers, employees, contractors, volunteers, instructors, sponsors, partners, vendors, venues, and landlords (the "Released Parties") for any injury, illness, death, property loss, or other harm arising from my attendance at or participation in any Event, INCLUDING HARM CAUSED BY THE ORDINARY NEGLIGENCE OF THE RELEASED PARTIES. This release does not apply to gross negligence, willful misconduct, or anything else that cannot be released under applicable law.
Events may include, without limitation: food and beverages; workout and fitness classes; yoga, pilates, run clubs, padel, and other sports; cold plunges, ice baths, and saunas; compression therapy, red light therapy, IV therapy, injectables, skincare, and other wellness or aesthetic services; product sampling; outdoor activities; and crowds. I understand these carry risks of injury that cannot be eliminated, including but not limited to: muscle, joint, bone, and head injuries; slips, trips, and falls; cardiac events, stroke, fainting, and dehydration; hypothermia, frostbite, overheating, heat stroke, and burns; drowning; allergic reactions, foodborne illness, and adverse reactions to products or treatments; infection; communicable diseases including COVID-19; aggravation of pre-existing conditions; paralysis; and death. I freely and knowingly assume all of these risks, known and unknown.
I confirm I am in good health and able to take part safely. I am solely responsible for consulting a physician before any physical activity, temperature therapy, or wellness service, especially if I am pregnant, have a heart condition, high or low blood pressure, diabetes, a seizure disorder, a recent injury or surgery, or any condition that could be affected. I will stop any activity and tell staff if I feel unwell. Participation in any activity is optional, and I may skip anything at any time.
Food and drinks, including matcha, are prepared in environments that may contain milk, soy, tree nuts, peanuts, wheat, eggs, sesame, and other allergens. Vendor products and samples are provided by those vendors, not by us. I am responsible for asking about ingredients and for my own dietary choices. Matcha contains caffeine.
Nothing at an Event is medical advice. Wellness, aesthetic, and medical services (including IV therapy, injectables, and med spa services) are provided solely by independent third-party providers, who are responsible for their own licensing, screening, consent, and care. Those providers may require their own consent forms. Matcha On Ice does not provide, supervise, or guarantee those services and is not liable for them.
I am responsible for my belongings. We are not liable for lost, stolen, or damaged property, including items left in bags, at check-in, or at any station.
I authorize Matcha On Ice and its staff to arrange emergency medical care for me if needed. I am responsible for any resulting costs. Staff are not medical professionals.
I will defend, indemnify, and hold harmless the Released Parties from any claims, losses, damages, and costs, including reasonable attorneys' fees, arising from my conduct, my breach of these Terms, or any claim brought by a guest or minor I registered.
To the fullest extent allowed by law, the Released Parties' total liability for any claim relating to an Event is limited to the amount I paid for that Event's ticket. The Released Parties are not liable for indirect, incidental, consequential, special, or punitive damages, or lost profits, wages, or opportunities.
I will follow staff, instructor, and venue instructions and posted rules. Harassment, discrimination, intoxication, unsafe behavior, unauthorized selling or promotion, or disrupting the Event is not allowed. We may refuse entry to or remove anyone at our sole discretion, without a refund or credit. I am responsible for any damage I cause to the venue or others' property.
Events are photographed and filmed. I grant Matcha On Ice, its affiliates, and Event partners and vendors an irrevocable, worldwide, royalty-free, perpetual right to use my name, image, likeness, voice, and statements captured at an Event, in any media now known or later developed, for promotional, advertising, editorial, and commercial purposes, without payment, review, or approval. This includes images of me holding or using products. If I do not want to be featured, I will tell staff at check-in and wear any identifier provided; we will make reasonable efforts to honor this but cannot guarantee it in crowd or background shots.
If I tag Matcha On Ice or use our Event hashtags, I grant Matcha On Ice a non-exclusive, royalty-free license to repost that content with credit.
We handle your personal information as described in our Privacy Policy. We may share your name and email with Event sponsors or partners only where stated at checkout, and you may unsubscribe from marketing at any time.
All content on matchaonice.com and our social channels, including the Matcha On Ice name, logos, and branding, is owned by or licensed to Matcha On Ice LLC. You may not copy, republish, sell, or redistribute it without written permission. Our website uses cookies as described in our Privacy Policy.
Before filing any claim, you agree to email contact@matchaonice.com and try to resolve it informally for 30 days. Any dispute not resolved informally will be decided by binding individual arbitration in San Diego County, California, under the rules of JAMS or the American Arbitration Association, except that either party may bring an individual claim in small claims court. You waive any right to a jury trial and to bring or join a class or representative action. Any claim must be brought within one year after it arises, or it is permanently barred.
These Terms are governed by California law, without regard to conflict of law rules, except where the law of the state in which an Event is held must apply.
If any part of these Terms is found unenforceable, it will be enforced to the maximum extent allowed and the rest remains in effect. Our failure to enforce a provision is not a waiver. These Terms, any Event listing, and our Privacy Policy are the entire agreement between us. We may update these Terms at any time; the version accepted at the time of purchase applies to that Event. Electronic acceptance has the same effect as a handwritten signature.
I have read these Terms, including the Release of Liability, understand that I am giving up substantial legal rights, and accept them freely and voluntarily.
Matcha On Ice LLC, contact@matchaonice.com
Vendor Participation Agreement
Matcha On Ice LLC
San Diego, California
Version: v102026
This Vendor Participation Agreement ("Agreement") is between Matcha On Ice LLC, a California limited liability company ("Organizer"), and the business participating as a vendor, sponsor, or activation partner ("Vendor"). It takes effect when Vendor signs, accepts online, or pays, whichever comes first, and applies to every Event Vendor takes part in, in any city. A separate written agreement signed by both parties controls where it conflicts with this one.
1.1. Vendor provides, at its own cost, all products, equipment, displays, tables, tents, power, staff, and supplies needed for its activation, unless Organizer confirms otherwise in writing.
1.2. Vendor will arrive and set up within the window in the Run of Show email, and finish setup before doors open. Vendor will not begin breakdown before the time stated in the Run of Show, and must fully clear its space by the stated load-out time. Vendor leaves its space clean and is liable for any damage it causes to the venue.
1.3. Vendor's activation category, brand, products, placement, and pillar are final once confirmed. No substitutions, added brands, co-sharing of space, or new products without Organizer's written approval.
1.4. Vendor's staff must follow Organizer, venue, and safety instructions at all times. Vendor is responsible for the conduct of its staff, contractors, and guests.
1.5. Organizer may decline any product, display, or material it considers unsafe, off-brand, or non-compliant, and may close or remove Vendor's activation for a breach of this Agreement, without refund.
2.1. Vendor pays the full fee at registration or by the invoice due date. Late or unpaid fees may result in loss of the slot without refund of any amount paid.
2.2. All fees are final, non-refundable, and non-transferable to another Event or business, including if Vendor cancels, fails to appear, arrives late, or leaves early. Organizer may, at its sole discretion and in writing, offer a credit toward a future Event.
2.3. Package inclusions (such as booth space, gift bag placement, marketing mentions, logo placement, and media content) are as described in Vendor's package or invoice. Organizer controls the timing, format, and frequency of all marketing and may adjust deliverables of similar value.
2.4. Gift bag products must arrive at the address and by the date Organizer specifies, in the agreed quantity, sealed, labeled, and compliant with law. Late or non-compliant products may be excluded without refund.
2.5. Vendor is responsible for its own taxes, including collecting and remitting sales tax on its sales.
Organizer may change an Event's date, time, venue, layout, booth location, or schedule. If Organizer cancels an Event and does not reschedule it, Vendor will receive a credit toward a future Event, or a refund of the fee for that Event only, at Organizer's choice. This is Vendor's sole remedy. Organizer is not liable for Vendor's travel, product, staffing, printing, or other costs. Force majeure events (weather, public health orders, venue issues, and other causes outside Organizer's reasonable control) excuse Organizer's performance.
Organizer makes no promise about attendance, foot traffic, sales, leads, social reach, exposure, or return on investment. Attendance and audience figures shared before an Event are estimates only.
5.1. Vendor will carry, at its own cost, commercial general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, including products and completed operations coverage. Vendors offering food, beverages, ingestible products, skincare, or treatments must include product liability. Vendors offering medical, IV, injectable, or aesthetic services must also carry professional liability (malpractice) insurance.
5.2. Matcha On Ice LLC, and the venue if requested, must be named as additional insureds. Vendor provides a certificate of insurance at least 7 days before the Event. Organizer may refuse participation, without refund, if proof is not provided.
6.1. Vendor is solely responsible for complying with all laws that apply to its business and activation, including: business licenses; a California seller's permit; county health permits and temporary food facility permits for any food or drink; food handler certifications; cottage food rules; alcohol rules (alcohol may not be served or sampled without Organizer's written approval and proper licensing); and fire and venue rules.
6.2. Medical, IV, injectable, and aesthetic services may only be provided by properly licensed professionals acting within their scope of practice, under applicable medical supervision rules. Vendor is solely responsible for screening, informed consent, records, sanitation, and aftercare, and will use its own consent forms.
6.3. Vendor is responsible for all product claims, labeling, ingredient and allergen disclosure, and advertising. Vendor will not make false or unapproved health, medical, or disease claims about its products or services.
6.4. Vendor will notify Organizer immediately of any injury, adverse reaction, complaint, recall, or safety issue involving its products or services at or after an Event.
Vendor participates at its own risk, including risk of injury, theft, loss of or damage to property, products, and equipment, and weather. Organizer does not provide security for Vendor's property. To the fullest extent permitted by law, Vendor releases Organizer, its owners, members, employees, contractors, partners, sponsors, and venues (the "Organizer Parties") from all claims arising from Vendor's participation, including claims caused by the ordinary negligence of the Organizer Parties.
Vendor will defend, indemnify, and hold harmless the Organizer Parties from any claims, lawsuits, losses, fines, damages, and costs, including reasonable attorneys' fees, arising from or related to: (a) Vendor's products, services, treatments, samples, or gift bag items; (b) the acts or omissions of Vendor or its staff, contractors, or guests; (c) Vendor's breach of this Agreement or of any law; (d) any claim that Vendor's content, branding, or products infringe anyone's rights; and (e) any dispute between Vendor and an attendee or customer, including over discount codes or orders.
To the fullest extent permitted by law, Organizer's total liability under this Agreement is limited to the fees Vendor paid for the Event giving rise to the claim. Organizer is not liable for lost sales, profits, opportunity, or goodwill, or any indirect, incidental, consequential, or punitive damages.
10.1. Vendor grants Organizer an irrevocable, perpetual, worldwide, royalty-free right to photograph, film, and record Vendor, its staff, products, and activation, and to use that media and Vendor's name and logo in any media for promotional and commercial purposes, without further payment or approval.
10.2. Vendor confirms it owns or has permission to use all logos, content, music, and materials it brings, and that its staff consent to being photographed.
10.3. Where Vendor's package includes Event media, Organizer grants Vendor a non-exclusive, royalty-free license to use that media for Vendor's own marketing, with credit to Matcha On Ice where practical. Vendor may not resell the media, use it in paid ads without Organizer's written approval, or edit it in a way that misrepresents Organizer.
10.4. Vendor may use the Matcha On Ice name and logo only to promote its participation in the Event, and only as Organizer provides or approves. Vendor will not imply any endorsement beyond its participation.
11.1. Vendors meeting Organizer's eligibility criteria may be listed on Organizer's membership site and offer exclusive discounts to members. Eligibility, listing format, and duration are set by Organizer and may change.
11.2. Vendor will provide a working discount code and honor it for the stated period. Vendor alone is responsible for all orders, fulfillment, returns, product issues, and customer service arising from its code or website.
11.3. Organizer may suspend or remove any listing at any time, for any reason.
Vendor will not publicly disparage Organizer, its Events, partners, or attendees. Vendor will not solicit attendees outside its assigned space, collect attendee data except through voluntary opt-in at its activation, or contact Organizer's sponsors to replicate the Event concept using Organizer's confidential information.
This Agreement is governed by California law. The parties will first try to resolve any dispute informally within 30 days of written notice. Any unresolved dispute will be decided by binding arbitration in San Diego County, California, except that either party may bring a claim in small claims court or seek an injunction to protect its intellectual property. Each party waives a jury trial and class or representative claims. The prevailing party in any action recovers its reasonable attorneys' fees and costs.
Vendor is an independent business, not an employee, partner, or agent of Organizer. Vendor may not assign this Agreement without Organizer's written consent. This Agreement, Vendor's package or invoice, and the Run of Show are the entire agreement and replace any prior discussions. If any provision is unenforceable, it will be enforced to the maximum extent allowed and the rest remains in effect. A waiver of any provision is not a waiver of any other. Organizer may update this Agreement; the version accepted at the time of payment applies to that Event. Electronic acceptance and signatures are binding.
By signing, checking the acceptance box, or paying, Vendor confirms that the person accepting has authority to bind Vendor's business, and that Vendor has read and agrees to this Agreement, including the Release, Indemnification, and Insurance requirements.
Matcha On Ice LLC, contact@matchaonice.com