VENDOR WAIVER OF LIABILITY & TERMS AND CONDITIONS

Matcha on Ice Event – March 23, 2025
Encinitas, California

By participating as a vendor at the Matcha on Ice Event on March 23, 2025, in Encinitas, California (the "Event"), you acknowledge and agree to the following terms and conditions:

1. Vendor Responsibilities

• Vendors must bring all necessary items, including but not limited to tables, promotional materials, displays, and any other required equipment. Event organizers will not provide any vendor-related materials or setup assistance.

• Setup begins at 11:30 AM. Vendors must be fully set up before the event starts at 12:15 PM.

• Breakdown must start by 3:00 PM sharp. Vendors who fail to comply may not be permitted to participate in future events.

2. Payment & Package Inclusions

Vendors must submit full payment upon registration for participation in the Event. No refunds will be issued. Package options include:

• Signature

  • Dedicated space at the event to showcase and sell products

  • Exclusive brand placement in marketing materials and social media promotions

  • Opportunity to present or host an activation during the event

  • Featured in post-event content

• Elevated

  • Product inclusion in curated event gift bags

  • Brand promotion on our digital platforms and social media

  • Logo placement in event marketing materials

  • Opportunity to provide exclusive discount codes or offers for attendees

• Curated

  • Brand mention and logo placement on social media

  • Inclusion in event newsletters and community updates

  • Opportunity to provide promotional materials for guests

• Best Value: Signature + Elevated

3. Sales & Profitability

• Matcha on Ice is not responsible for vendor sales, profitability, or attendance at the event. No guarantees are made regarding sales performance or customer engagement.

4. Media Release & Content Usage

• The Event will be filmed and photographed. By participating, vendors grant Matcha on Ice full rights to use any images, videos, or other media captured during the Event for promotional and marketing purposes, without compensation.

5. Liability Waiver

• Vendors assume all risks associated with their participation in the Event, including but not limited to damage, theft, loss, injury, or liability claims.

• Matcha on Ice, its organizers, affiliates, and venue partners shall not be held liable for any personal injury, damage, loss, or other claims arising from vendor participation.

• Vendors are responsible for complying with all applicable laws and regulations, including those related to food safety, sales tax, and business licensing.

By submitting payment and participating in the Event, vendors acknowledge and agree to these terms and conditions.

For more information, contact:
Matcha On Ice LLC
Email: info@matchaonice.com